When you’re organising an event, whatever the nature or size of that event, portable toilets are an absolute must. They are indispensable in fact to keep your guests healthy and happy during their visit. What your attendees don’t see of course is the amount of hard work and organisation that goes into finetuning every small detail that contributes to their experience behind the scenes, and it can be a stressful time on the run-up to the big day.
To help make life a little easier, we’ve created a checklist of tasks you’ll need to complete before your portable toilets arrive on site to ensure that everything goes off without a hitch and there are no unseen issues that could possibly arise to put a dampener on the day.
Read on to find out which essential tasks you’ll need to carry out before your portable toilets arrive on site to ensure they are up and running without a hitch. No last minute panics needed!
Ensure that you have the right amount of facilities
If you’ve not been selling tickets to your event and have only estimated the number of people that will attend, the weather can have a significant impact on the amount of people you’ll see pouring through the gates.
Although no one can predict the weather accurately, if the short-term forecast is looking particularly warm and sunny you could expect an extra 10 to 20% of attendees to arrive without warning and you’ll need to accommodate their needs with more portable toilet facilities.
If this is the case, a quick call to Letloos to add a few extra portable toilets and handwash units will ensure that you have the amount you need to keep your guests happy.
Clear the site of any debris
As outdoor terrain can be uneven, you’ll need to clear the area where your portable toilet facilities are going to be situated. This means getting rid of any debris including large rocks, tree branches and litter.
Not only does this make it much easier for the Letloos team to position your portable toilets and handwash stations correctly, but you’ll also be safeguarding your visitors from potential hazards such as slips and trips caused by debris on the floor. A flat surface is essential for correct installation and safe use so don’t skimp on this step.
Keep a safe distance from food and drink retailers
Before your portable toilets arrive on site, make sure that the areas that you’ve planned to use for toilets and catering are a good distance apart for hygiene reasons. Although chemical toilets and handwash stations provided by Letloos are of the highest possible standards of cleanliness, many people would be put off purchasing food from vendors located too close to the toilets, so it’s best to keep a reasonable distance between the two.
A good idea to remind your visitors about health and hygiene is to place our portable handwash stations between the portable toilets and food vendors. This acts as a good barrier between the two and encourages people to sanitise their hands before seeing what food and drink is on offer at your event.
Provide supervisors if necessary
For festivals and events that serve alcohol, it’s a good idea to assign supervisory roles to event staff to ensure that the portable toilets have a member of staff on hand at all times. This can help ensure that the toilets are not misused in any way or that queue jumping doesn’t occur that could upset some of your guests who’ve been waiting in line patiently.
Supervisory staff can also help ensure that rolls of toilet paper are replenished on a regular basis and that any portable handwash stations have plenty of sanitising liquid available.
Signpost your toilet area properly
For big events that are spread over several areas, it is essential that you signpost areas where portable toilets are available so that guests know where to go to use the facilities. Many larger events have several clusters of portable toilets dotted at various locations around the site as this means that visitors don’t have to walk too far to use the toilet. It also means that any queues will be lessened as there are plenty of places that guests can go.
When you’re signposting your toilet areas, make sure that you remember to let people know where you’ve located your disabled toilet facilities and locate them as close as possible to the centre of the action to minimise the distance that your disabled guests will need to travel.
Cordon off the area (building sites only)
If you’ve ordered portable toilets to provide facilities to contractors, site visitors and site staff, then before your portable toilets arrive make sure that the area is completely clear of machinery and people so that the Letloos team can access your site to deliver your units.
You’ll also need to make sure that you have plenty of barriers available so you can cordon off the area once your portable toilets and portable shower units are in place so that they are protected against heavy site machinery getting too close.
Make sure that you create barriers and walkways so that site staff can get to the showers and toilets easily but are not in the way of any heavy machinery in use on the site.
Check pick up times
Finally, it’s a good idea to check your pick-up times and follow the instructions of the LetLoos staff when it comes to picking up the portable toilet units after you’ve finished with them.
LetLoos will take care of emptying each unit and disposing of waste in accordance to current legislation and industry best practice and will also deal with fully sanitising each portable toilet or shower unit with high powered steam cleaning to ensure exceptional levels of hygiene and cleanliness so they are ready for the next job.